How to incorporate mobility into your maintenance practices

Portable asset management information puts knowledge where it’s needed.

By Sheila Kennedy, Contributing Editor

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Our love affair with mobile devices has quickly spread to the modern workplace. The lucky maintenance professionals who have already experienced the benefits of mobile asset management would surely be lost if their portable devices were taken away now.

And why wouldn't that be the case? Much of today’s workforce has grown up quite literally having information at their fingertips. Even the Baby Boomers have rapidly adapted to the Information Age. If they can navigate the complexities and nuances of a smartphone, then they can undoubtedly handle simple tasks on a rugged mobile device.

NorthWestern Energy and Loram Maintenance of Way are examples of companies that have successfully incorporated mobility into their maintenance practices – one for inspections and the other for service management – and neither one is looking back. Their mobile strategies demonstrate of how once-stodgy work practices can be transformed by incorporating advanced technologies.

Inspections at NorthWestern Energy

Power generation, transmission, and distribution operations are prime candidates for mobile technology. NorthWestern Energy inherited a mobile solution during a 2014 acquisition of 11 hydroelectric facilities and associated assets in Montana with a net aggregate generation capacity of 633 MW.

“Our hydro plant operators use the mobile solution for daily, weekly, and monthly safety, security, and operational inspections,” says Amber Osterman, business analyst at NorthWestern Energy’s Business Technology Department. “Over a month’s time period, we gather about 15,500+ reading documents. That is about 500+ readings per day for 11 plants.”

Figure 1. NorthWestern Energy hydro plant operators use the mobile solution for inspections.

The handheld devices contain client software that synchronizes with NorthWestern Energy’s enterprise asset management (EAM) system. “The operators pick their inspection list for the day, walk through their routes with the device in hand, and check off their inspection points as they are completed. The tasks are presented in the order that they do their rounds,” explains Osterman. “It’s a disconnected device, so when they’re finished with their rounds, they dock their device via a USB port, and the data is transmitted.”

Visibility for plant management is improved with this solution. “Everybody wants to be more proactive rather than reactive,” says Osterman. “The group that’s in charge of our preventive maintenance heads up this program.”

The current process is more efficient than the previous method of using paper logs with all of the inspection points listed on the left and readings on the right. “Some of the plants put their information in Excel, but there was still a lack of consistency between the plants and the information was not centralized,” remarks Osterman.

“Now the information is centrally available for analysis and reporting. This is especially helpful when gathering data for auditing and compliance as opposed to manually gathering handwritten logs and Excel spreadsheets of various formats,” adds Osterman. “In addition, it is possible to trend the data and make changes in operating procedures or equipment maintenance if needed. When additions or changes are made to the inspection lists, the changes are available the next time the device is synchronized, which is daily.”

Figure 2. NorthWestern Energy inherited a mobile solution with their acquisition of 11 hydroelectric plants. Source: NorthWestern Energy

NorthWestern Energy’s situation is unique in that they inherited an existing mobile solution. “Ours were not the challenges that you typically have with a new mobility project. As part of the hydro facility acquisition, we kept their existing hardware but implemented a new software solution that integrated with our enterprise system,” says Osterman. “A new solution can be perceived as more work at first due to the learning curve, but training and support can go a long way to mitigate this.”

Mobile, remote operators appreciate the reassurance that they are not alone. “The fact that our operators knew they had somebody to call for help eased them. I don’t know if it’s unique to us but that really worked. Make it known in the beginning that someone will be available and accessible to help, and that will save a lot of frustration,” recommends Osterman.

Asset management at Loram

Mobility is essential at Loram Maintenance of Way, a Minnesota-based company dedicated to maintaining and improving the railway infrastructure of railroads, transits, and commuter rail around the world. Since its founding in 1954, Loram has become one of the leading global suppliers of track maintenance machinery and services.

Vast amounts of track are managed by Loram service personnel. Rail grinding, drainage maintenance, ditch cleaning, and excavation are among the many tasks performed on site, in the field, over great geographic distances.

Loram’s field workers needed a mobile EAM solution to access, capture, and communicate timely and accurate maintenance information. “It had to be easy for us and it had to be mobile,” says Denis Zilmer, director of IT at Loram Maintenance of Way. Documenting service performance and customer value was crucial. “If we service an asset five times over five years, the first thing the customers ask is what is its history, and how did our last service affect the problem that is there today?”

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